From the calendar invite to the follow-up, here is what actually happens.

Veloras sits alongside the one-to-ones you already run. You set it up once, with your meeting types and the standard your firm holds its managers to. After that it does the same job every week. This page walks through one of those weeks, and says plainly what Veloras will not do.

Yourframework,notours.

The standard your firm holds managers to, written in your words. Aldermere Group’s has seven dimensions. If yours lives in a handbook, we draft the framework from it and you correct it; if it lives in your head, we write it down together.

Five to seven dimensions, every one in your nouns

Your framework · Aldermere Group · version 3

Seven dimensions, in Aldermere’s words

Every rating in the product is one of these. Nothing generic underneath.

01Set the StandardMake the bar explicit before the work is judged against it.
02Work the ScoreboardConfront the leading indicators first.
03Diagnose the GapTurn a missed number into a named skill.
04Protect the BookCatch assignment end dates while there is time.
05Close the LoopReview last time before agreeing anything new.
06Grow the PersonDevelop the individual beyond this period's number.
07Hold the LineConduct and wellbeing, flagged with evidence.

Themeetingsyoualreadyrun.

A Weekly 1:1, a Monthly review, a Quarterly review. Veloras does not add a meeting to anyone’s week. It sits inside the ones that exist and treats each differently, because a good quarterly review is not a long weekly one.

Weekly 1:1 · Monthly review · Quarterly review

Your meeting types · three configured

The conversations you already have

Each has its own briefing, its own emphasis and its own idea of what good looks like.

Weekly 1:1Thursdays · 30 min

Activity against target, last week’s commitments, the two questions worth asking.

Monthly reviewFirst Monday · 45 min

Pipeline and conversion, one development goal, the book eight weeks out.

Quarterly reviewQuarter end · 60 min

Targets for the next quarter, career, what the manager will do differently.

Thenumbersamanagershouldbeaskingabout.

Connected calls, CVs sent, CV to interview, assignments ending within eight weeks. Pulled from Bullhorn, Salesforce or HubSpot, or a weekly upload if you would rather not connect the CRM. They appear in the briefing and in the coaching, banded against your targets.

CRM connection, or a weekly upload

Amara Nwosu’s activity this week in Veloras: connected calls, call time, screens, CVs sent, CV to interview and more, each against its target and banded below, at or above.

Whoseeswhat,decidedfirst.

Agreed before anyone is graded, and written down. The manager sees the coaching. The consultant sees what the manager chooses to send. Leadership sees trends across the team, never a transcript. The product enforces it; nobody has to remember to.

Agreed at setup, enforced in the product

Who sees what · agreed at setup

Enforced in the product, not a policy document

	Manager	Consultant	Leadership
The briefing	Yes	No	No
The transcript	To confirm	No	No
The follow-up	You write it	What you send	No
The coaching note	Yes	No	No
Scores and trends	Your own	No	Trends only

One Thursday, start to finish.

Say you run a Weekly 1:1 with Amara every Thursday at ten. This is what Veloras does around it, before, during and after.

01 · 08:00

The briefing lands in your inbox.

What you discussed last week, what was agreed, who owns it and whether it happened. The numbers that moved, and two or three questions worth asking. Read it on the way in.

Email · Thursday 08:00 · before your Weekly 1:1

Before you sit down with Amara

Week ending 10 May 2026

Illustrative concept

Last time

You went through the week’s activity, the client-call moments where Amara didn’t have an answer ready, and the opening script she’d cut down.

Still open. Hold her to it

AmaraSit in on one of Nikhil’s client calls to build sector knowledgeNo date set

Movement this week

77Connected calls · target 60 · up from 62

4CVs sent · target 3

1Assignment ending within 8 weeks · no extension owner

Worth asking

Did the call with Nikhil happen, and what did you take from it?
Who owns the extension conversation, and by when?

02 · 10:00

The meeting, captured the way you want.

On a call, paste the link and the Veloras notetaker joins as a visible participant. In the room, record straight from the app. Or paste a transcript you already have. Nothing is graded yet.

Remote meeting

Record a remote meeting

Paste the link and the Veloras notetaker joins the call as a visible participant.

Illustration

Meeting link (Teams, Google Meet or Zoom)

https://teams.microsoft.com/l/meetup-join/…

Send the notetaker

The notetaker appears in the participant list under Veloras’ name, never silently. When the meeting ends, the transcript lands in your inbox for review. Nothing is graded until you confirm it.

03 · 10:52

The transcript comes back to you first.

It sits in your inbox until you confirm it is the right meeting and the right people. You can discard it. Until you confirm, Veloras has not read a word of it as a grader.

Inbox · Thursday 10:52 · one item

Weekly 1:1 with Amara Nwosu

Transcript, 41 minutes. Two speakers identified: you and Amara Nwosu.

Before this is graded

Is this the right meeting, with the right people?
Anything said off the record that should come out?

Confirm and gradeDiscard

Nothing is read as a grader until you confirm. Discarded transcripts are deleted, not kept.

04 · 11:30

Two things arrive. Only one is for sharing.

A draft follow-up in your own words, three things for the week, edit and send. And separately, a private coaching note on how you ran the meeting, with the line in the conversation behind every judgement. Nobody else sees the second one.

Private coaching · for your eyes only · Weekly 1:1 with Amara

How you ran it: 59 out of 100

Graded against Aldermere Group’s framework. Every line below points at something you said.

Close the LoopStrong

“You said you’d sit in on one of Nikhil’s calls. Did that happen?”

Set the StandardNeeds work

“Just keep the activity up and we’ll see where we land.”

A better moveName the bar before the number. Sixty connected calls is the floor at Amara’s level; say so, then ask what she would do differently with the next ten.

Visible to you. Not to Amara, and not to your director.

How the grading earns its keep.

Software that marks people has to be more careful than software that counts things. Three rules Veloras holds itself to.

Every rating points at a line.

A judgement without a quote is an opinion. Veloras rates a dimension only when it can show the sentence in the transcript that earned it, so you can disagree with something specific.

Not applicable is a real outcome.

Some weeks there is no opportunity to hit a dimension: a new starter with no book yet, or a meeting that rightly became about something more important than the numbers. Veloras leaves that dimension out of the score rather than marking it down.

Calibrated before it sees a real meeting.

Before go-live we write six to eight fictional meetings in your firm’s house style. Your directors grade them blind, we compare, and the framework is corrected where you disagree. Nothing real is graded until that passes.

What Veloras will not do

Grade a transcript you have not confirmed.
Send anything to anyone. Every follow-up is a draft until you press send.
Show your coaching note to your consultant or your director.
Hand your transcripts to a model provider to train their models. Improving Veloras’s own grading on anonymised material is a separate written opt-in, off by default.
Make a decision. Nothing acts on a score; people do.

Hosted in the UK and EU. How long each kind of data is kept is set by your firm, and the consultant is told plainly what is recorded and what is written about them.

Who sees what.

Agreed at setup and enforced in the product, not in a policy document.

Item	You, the manager	Your consultant	Your leadership
The briefing	Yes	No	No
The transcript	Yes, to confirm	No	No
The follow-up	You write it	What you send	No
The coaching note	Yes	No	No
Scores and trends	Your own	No	Across the team, never the transcripts

The first thirty days.

Most of it is us listening. The one step that cannot be skipped is the calibration, because it is what stops Veloras grading your managers against somebody else’s idea of good.

Day 1
A ninety-minute discovery call. We talk through how your best managers run a one-to-one, and what you wish the rest would do.
Day 3
Your framework, written up and back to you for correction. Five to seven dimensions, every one in your nouns.
Week 2
The calibration pack. Six to eight fictional meetings in your house style, graded blind by your directors, compared, corrected.
Week 3
Sign-off. The data agreement signed, your team told what is recorded and what is written about them, managers shown the app.
Week 4
Live. The first briefings go out on Thursday morning.

See it on your own one-to-ones.

Thirty minutes, no slides. Bring a meeting type your managers run and the standard you hold them to, and we will show you what Veloras would send back.

Book a demo See pricing

Private to the manager by design. Nothing leaves the app until you send it.